Job & Project management software.
Group the build as one project, invoice against real progress, and keep a photo record of every stage — with margin visible as the actual costs land.
From first enquiry to money in the bank.
Follow a real job through Jobivo. Click the steps — this is the same rail your team sees on site.
Enquiry in. Viewing booked.
A recommendation calls about an extension — log the lead in seconds, then book the viewing straight onto the calendar. Walk the job, talk through the plans, and cost it from the same record.
Explore the CRM →Know the margin before you commit.
Build the estimate from your price book — timber, insulation, labour by the week. Set the markup and the sell price and margin work themselves out, stage by stage.
Explore job costing →One quote, staged payments.
The estimate becomes a branded quote with the stages spelled out — deposit, shell complete, first fix, completion. The customer accepts online and every stage is already agreed in writing.
Explore quotes →Every trade on one calendar.
Plan the stages across the weeks and assign whoever's on site — your team or the sub for the day. Everyone's notified and the schedule feeds their own calendar.
Explore the schedule →Every stage runs the same way.
First fix as a job sheet: stud walls, carpentry, coordinate the trades, insulate and board, ready-for-plaster check. Every task holds its own photos, timestamped and GPS-tagged.
Explore job sheets →The build's record, stage by stage.
Six months on, someone will ask what's behind the plasterboard. Every stage is photographed before it's covered, with the time, GPS location and task attached, so a dispute ends with a link instead of an argument.
Explore photo evidence →Invoice the stage, not the argument.
Each milestone becomes its own invoice from the agreed quote — sent with a pay-now link the day the stage completes. Payments sync to Xero or QuickBooks, and actuals against estimate keep the margin honest.
Explore invoices →Get paid for the groundworks before you start the roof.
A rear extension is groundworks, shell and roof, first fix, second fix and making good. Make each one a part of the job and it gets its own sheet, its own costs and its own section on the quote — so the day the shell signs off, you know exactly what you're owed for it.
Five parts, one job
Not five separate jobs to keep in step — one extension, split the way you'd actually programme it.
Each part has its own groups
The shell isn't one tick — it's blockwork, then the plate, then the roof. Groups organise the tasks, and each task holds its own photos.
Invoice the part that's finished
The quote already broke the price down by part, and the customer already agreed it. When one completes, that's the invoice — no negotiating a stage payment out of a lump sum.
Running three plots at once? Group the jobs into a project and the same totals climb one level higher.
Built for jobs that take months, not mornings.
Deposit, shell, first fix, completion — each stage is agreed on the quote and invoiced the day it's done. Cash flow follows the build, not the paperwork.
Footings to snagging, photographed before it's covered up. Timestamped, GPS-tagged evidence settles "it was fine when we boarded it" in seconds.
Actual costs land against the estimate as the project runs, so you see the real margin at every stage — not at the end when it's too late.
Your books keep themselves.
Connect Xero or QuickBooks once and the paperwork side of every job takes care of itself — no exports, no re-typing, no month-end catch-up.
The moment a Jobivo invoice is created it appears in your accounts package — right customer, right lines, right VAT.
Card payments, Tap to Pay and manual receipts are matched against the invoice in Xero or QuickBooks as they land — refunds included.
Try Jobivo free for 30 days.
No card required. Set up in minutes.
Job management software built for staged work
A build isn't one job — it's a project. Jobivo groups groundwork, shell, first fix, second fix and snagging as jobs under one project, each with its own job sheet, photos and costs, with progress and profit rolling up across the build. The quote sets out the stages, the customer accepts online, and each milestone becomes its own invoice the day the stage completes.
The photo record is the quiet hero: every stage is captured before it's covered, timestamped and GPS-tagged. When the question comes months later — was the DPC right, were the steels padded — the answer is in the evidence, filed by task.
Priced for small building firms
Your Jobivo account starts at £19.99 a month including its first active user, then licences scale per person as the team grows. Every module is included and work is unlimited. Whoever is on site can tick tasks and capture photos from the offline-first Android and iOS apps, while the office sees it in the web dashboard. Invoices and payments sync to Xero or QuickBooks automatically.
Common questions
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