F-Gas leak check records
The leak check and service record and the refrigerant recovery record, with the next test date worked out from the charge.
The two F-Gas forms
Each is started from the job.
A leak check record as Jobivo issues it
- 1Legal operatorWho is responsible for the equipment.
- 2Tonnes CO2 equivalentWorked out from the charge and the refrigerant, with the leak check interval that follows.
- 3EquipmentDescription, category, refrigerant, charge and whether leak detection is fitted.
- 4Leak testThe method, whether the test was clear, and gas added or recovered.
- 5Date of next testSet from the interval. A repaired leak brings it forward to one month.
A sample with made-up details: a split air conditioning system holding 6.2 kg of R410A. A record carries DRAFT until it is issued.
The rules for F-Gas leak checks
Which equipment
Equipment holding 5 tonnes CO2 equivalent or more of F-gas. Hermetically sealed equipment under 10 tonnes is exempt if labelled.
F-Gas Regulation, article 4 ↗How often
Every 12 months from 5 tonnes, every 6 months from 50 tonnes and every 3 months from 500 tonnes.
F-Gas Regulation, article 4 ↗With leak detection
A leak detection system doubles the interval allowed.
GOV.UK: checking F gas equipment for leaks ↗Records
Operator and contractor each keep the record for at least five years.
F-Gas Regulation, article 6 ↗What is on a leak check record
- Equipment
- Description, category, location, refrigerant, charge and leak detection.
- Visit
- The work done, the test method and result, and gas added or recovered.
- Installed gas origin
- Whether added gas was virgin, recycled or reclaimed, and where it came from.
- Sign off
- The visit date, the date of next test, who received the record and their signature.
What the form does for you
- Works out tonnes CO2 equivalent from the refrigerant and the charge.
- Works out the leak check interval from that figure and whether leak detection is fitted.
- After a repaired leak, sets the next check one month on.
- Cannot be issued until the engineer's F-Gas category is on file. Your company certificate number is printed on the record.
Filling it in on the phone
The same forms are in the web app.
After it is issued
A signed PDF
Digitally signed when issued. Changing the file breaks the signature.
A QR code and an online copy
The QR code on the record opens its online copy. No account is needed to read it.
Serial number
The code, the year and your company's running number: the code, the year and your company's running number.
Send it
Share the PDF or copy the link from the phone. Add it to the job's invoice and it goes out with the invoice email.
On the certificates register
Listed with its date of next test. It reads Due from the day that date arrives.
Issued when the job is completed
A finished draft on a completed job is issued for the engineer who filled it in.
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What the record has to hold
The regulation lists it: the quantity and type of gas installed, any added, whether it was recycled or reclaimed and from where, the quantity recovered, who did the work and their certificate number, and the dates and results of leak checks. The form has a place for each.
Common questions
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