Expenses
Know where the money goes. Every receipt, bill and mile gets logged in seconds — and each one either belongs to a job, a project, or the business itself.
Capture it in seconds
Snap the receipt, type the amount, done — from the van, the counter or the office. Logging mileage? Just enter the miles; the amount is worked out at your company rate (HMRC's 45p a mile). Labour works the same way — pick a day or hourly rate from your price book, enter the days, done.
Attach it — or don't
Every cost is either overhead (van insurance, fuel, software — no job), on a project, or on a job. Attaching to a job is what turns spending into job costing — it counts in that job's Spent figure.
Billable, and who paid
Mark a cost billableand it's offered back to you when you invoice the customer — nothing slips through. Choose paid personallywhen someone covers a cost from their own pocket: it's tracked until the company pays them back, and the total sits in the “owed to team” chip above the ledger.
Where it ends up
With Xero or QuickBooks connected, each cost lands in your accounts as a transaction carrying the job reference — so your accountant can tie everything back. The receipt image itself stays in Jobivo.
More in Job costing
- Estimate, committed, actual — How the cost strip reads, and why committed costs stop a job looking healthier than it is.
- Purchase orders — Record what you have ordered the moment you order it, not when the bill lands.
- Suppliers — The merchants you buy from, and how every pound rolls up against their name.
See what else Financials can do, or browse all guides. Still stuck? Email support@jobivo.co.uk.