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Suppliers

The merchants and subcontractors you buy from. Suppliers connect your costs — expenses, bills and purchase orders all link back to a name, so spend is never anonymous.

1

One name, every pound

Pick the supplier when you log an expense or raise a purchase order — that's it. Every pound you spend with them rolls up here, so “what did we spend at CEF this year?” takes one glance, not an afternoon.

CEF Cannock12 costs£3,204.40Active
Every expense and PO with this supplier, rolled up.
2

They carry through to your accounts

With Xero or QuickBooks connected, your suppliers become the contact on every cost pushed across — bills land in your accounts against the right name, with the job reference attached.

3

Deactivate, don't delete

Stopped using a merchant? Deactivatethem — they disappear from pickers but all their history stays on your jobs and reports. Nothing you've logged is ever lost.

Old Merchant LtdInactive
Gone from pickers — but every past cost still shows their name.
Tip — no need to set suppliers up first — create one on the spot from any expense or purchase order with “＋ New supplier”.

More in Job costing

  • Estimate, committed, actual — How the cost strip reads, and why committed costs stop a job looking healthier than it is.
  • Purchase orders — Record what you have ordered the moment you order it, not when the bill lands.
  • Expenses — Log receipts, mileage and labour against a job, a project or the business itself.

See what else Financials can do, or browse all guides. Still stuck? Email support@jobivo.co.uk.