The job sheet

Written by the Jobivo team · Updated 28 Sept 2026 2 min read

In this article (6)

One row per task
Add a task
Instructions
Photo evidence
GPS and time stamps
Where the evidence ends up

The job sheet is the list of tasks your team works through on site — with photo evidence captured on the task it belongs to.

One row per task#

Open a job and you are on the Job Sheet tab. Each row is one task your team ticks off on site. The heading shows who is on the job and how many tasks are done.

Job sheetJob team DW3 of 8 doneSub-jobAdd taskContinue

TaskPhotosAssigned

1✓Isolate gas and electrics 2DW

2✓Remove old boiler 4DW

3Fit new boiler and flue✓ 1/3 1DW

4Commission and test AddPS

+ Add taskLoad templateSave as template

Job team: Who is assigned to the job. Click it to add or remove people.
Sub-job: Adds a separately numbered part of the job, such as JB-0241-1, with its own sheet.
Add task: Adds a task to the sheet.
Continue / Complete: Continue opens the next task still to do. When every task is ticked it reads Complete, and marks the job complete.
The round tick: Click it to mark the task done. Click again to undo.
Photos: How many photos are on the task. Click to add more.
Assigned: Who the task is given to, if it is not the whole job team.
Load template: Adds a saved job sheet to this one.
Save as template: Keeps this sheet to reuse on future jobs.

Add a task#

Click Add task. Type what needs doing, then use the chips to file it in a group, give it to someone, set a date, or mark it as a task that needs Photos or a Signature. Click Add task to add it and start another, or Done when you have finished.

Add a task

Pressure test the system

No group ▾AssignDatePhotosSignature

DoneAdd task

Instructions#

Click a task to open it. Whatever you write under Instructionsis exactly what the person on site reads on their phone before marking the task complete. Keep it short and specific. The same window holds the task's Sub-tasks, Photos, Snags and notes.

JB-0241

Fit new boiler and flue

Instructions

Flue to terminate 300 mm from the window. Photograph the data plate.

Assignees

Planned dates

Add dates

Sub-tasks

✓ Hang the boiler

Connect the flue

Add an item…

Photos

Snags

Activity

Add a note to this task…

PreviousTask 3 of 8CompleteNext

Photo evidence#

A Photos task holds as many photos as the work needs, each stored against the job and the task. No photo is ever required — the task can be ticked done with or without them, so your team decides what to capture.

GPS and time stamps#

Every photo is stamped with where and when it was taken, so each shot shows the place and the time the work was done.

Where the evidence ends up#

Completed tasks and their photos build the job's evidence record — timestamped, GPS-stamped proof of the work at every stage. It powers the client report, and at billing time it can be attached separately to the invoice when the customer wants to see what was done.

Tip — built a job sheet you'd reuse? “Save as template” keeps it for every future job.

Put the work on a job's job sheet, several tasks at a time.

What a task is

A task is one piece of work on a job, such as “Fit new ladder rail”. The job sheet is the list of tasks, in the order they are done.

Tasks are how the job is worked and tracked. Each one can have its own person, date, instructions, sub-tasks and photos, and the job counts them off as they are ticked: 0 of 7 done, then 1 of 7.

Tasks sit on the job itself, or on a sub-job when the job is split into parts. A task can be broken down further into sub-tasks, which are ticked off one at a time inside it.

The task is where the evidence is kept. Photos taken for it, the signature it asks for and the comments people leave all stay with that task, so anyone opening it later sees what was done.

A job made from a template already has that template's tasks. Add your own on top, or build the whole sheet yourself on a blank job.

A job holds tasks, and so does each sub-job. A task can have sub-tasks, and it keeps its own photos, signature and comments.

Where to start

Open the job. It opens on Job Sheet. Tap + Task at the bottom of the screen.

A job open on its Job Sheet tab with the + Task button at the bottom — The job sheet, with + Task at the bottom.

Type the tasks

Add tasks opens. Type the first task, then start a new line for the next. You can also paste a list from a text or an email, one task per line.

The Add tasks sheet as it opens, with an empty box to type in — The button counts the tasks as you type.

Three tasks typed on separate lines and the button reading Add 3 tasks — The button counts the tasks as you type.

The button counts what you have typed. Tap Add 3 tasks and the sheet closes.

The row under the box sets the same thing on every task you are adding: a New group to file them under, who to Assign, a Date, and whether photos are wanted.

Find them on the job sheet

The new tasks are at the end of the job sheet, each with the job's team on it. The count at the top has gone up.

The job sheet with the three new tasks at the end

Under the last task, Add task adds one more, Add template adds a whole template's tasks, and Save template keeps this sheet to reuse on other jobs.

Open a task to fill in the detail

Tap a task to open it. Set who it is Assigned to and its date, write instructions, break it into Sub-tasks, and add Photos.

A task opened, with Assigned, the date, Sub-tasks and Photos

Tap the cross at the top left to go back to the job sheet. Tick the circle beside a task when it is done.

More in Jobs →

See what else Job sheets can do. Still stuck? Email support@jobivo.co.uk and we'll get back to you.